![[image] Go to Home page](Home3.jpg){kind=small}
Michigan
City Public Library
Board of Trustees
About the Library
2007 Minutes of the Meetings
![[image] Library Logo](Library_Logo_with_color_cleaned_up_small_small.jpg){kind=logo}
|
Michigan
City Public Library
|
|
Meetings are held
on the fourth Wednesday of the month, except for
December,
which will be held on the third Wednesday. The meetings are held at 2 pm in the Library meeting room.
This schedule does not
include meetings for the budget hearing
and adoption. Those are to be scheduled at a later date.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, December 19, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Robert Reyher, Vice President
Hazel Thomas, Assistant Secretary
Ed Frank, Member
Cheryl Bohlim, Member
Don Martin, Member
Others in attendance:
Don Glossinger, Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secy.
Don Varda, Lib. Development
Those members absent:
Samuel Ferguson, Secretary
II. PUBLIC COMMENTS: Sarah Redden, Circulation Department Head introduced new staff members Amy Higginbotham and Caitlin Price. Marilyn Eddy, Collection Maintenance Supervisor in the Technical Services Department introduced Brenda Norris and Norma Antisdel, new shelvers. Cynthia McKinney, Supervisor Learning Center introduced Aleisha Southward, new assistant. They were welcomed by the Board then left the meeting.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Judge Martin to approve the Minutes of the regular Board meeting of November 28, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended November 30, 2007, shows an Operating Fund balance of $540,016.56 and a total funds balance of $2,082,833.95. The Operating Fund received in November $121,958.60. This includes the CAGIT and Property Tax Replacement Credit from the county. The operating expenditures for the month were $172,722.84. The Cash Flow Statement was included in the packet for review.
_____
Page 2 (Continued from IV. Financial Reports)
B. Approval of Bills: Two bills were added to the list: One was made out to Marquiss Electric, Inc. to cover several different projects in the amount of $10,190.43. The other one is a reinvestment into the Endowment Investment Fund. Motion was made by Mr. Reyher and seconded by Judge Martin to approve the List of Warrants of December 19, 2007, as presented. All yea. No nay. Motion carried.
C. Transfer to LIRF: Motion was made by Mr. Reyher and seconded by Mr. Frank to authorize the needed transfer of the appropriated sum of Two hundred-eighty thousand dollars and no cents ($280,000.00) from the Library Operating Fund to the Library Improvement Reserve Fund. All yea. No nay. Motion carried.
D. Encumbrances: Board approval is needed for the certification of the following 2007 encumbrances: Line 2 - Supplies, $9,531.57; Line 44 - Furniture & Equipment, $41,670.60; Line 45 - Materials, $83,398.04. The total 2007 Operating Encumbrances is $134,600.21. Motion was made by Mrs. Thomas and seconded by Ms. Bohlim to approve the 2007 operating encumbrances as presented. All yea. No nay. Motion carried.
E. LIRF Encumbrances: The following Resolution needs approval: "Whereas an Application for Payment has been submitted from Fanning/Howey Associates on behalf of Shaffner Heaney Associates, Inc., and Whereas Fanning/Howey Associates has certified the Application was complete except for repair work to be done on the storage building which is scheduled to be completed by December 21, 2007, and Whereas Fanning/Howey Associates has recommended that library administration process the check, but hold payment until said work has been completed. The Board of Trustees of the Michigan City Public Library hereby resolve to authorize the Treasurer to process the payment to Shaffner Heaney Associates in the amount of $28,283.95, payable upon satisfactory completion of the work. Motion was made by Mr. Reyher and seconded by Judge Martin to accept the Resolution as stated above. All yea. No nay. Motion carried.
___
Page 3 (Continued from IV. Financial Reports)
F. Line Transfers: "Where it has been shown that certain existing appropriations now have unobligated balances which will not be needed for the purposes for which appropriated, and others have deficit balances, it is therefore resolved that the following existing appropriation surpluses and deficits be transferred as follows:
Minor Transfers:
From Line 113 (Wages of Janitors) to Line 115 (Wages of Security Officers)
$ 701.80
From Line 32 (Communication & Transportation) to Line 31 (Professional Services) $6,733.97
From Line 35 (Utilities) to Line 39 (Other Charges)
$16,353.62
Major Transfers:
From Line 112 (Wages of Assistants) to Line 45 (Materials)
$42,725.88
Motion was made by Judge Martin and seconded by Mrs. Thomas to approve the above Resolution as presented. All yea. No nay. Motion carried.
G. Budget Reduction: Motion was made by Ms. Bohlim and seconded by Judge Martin to approve the following Resolution: "Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize a reduction of the 2007 budget, if necessary. This resolution will allow the 2008 budget to be reduced by an amount not to exceed $50,000 in order to fund the 2008 budget. A vote was called. All yea. No nay. Motion carried.
H. Other: We received the documents for the Indiana Bond Bank 2007 Rollover Program that was discussed at the November 28, 2007, Board meeting. The rollover amount is $1,806,144.00. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Resolution for the Indiana Bond Bank 2007 Rollover Program. All yea. No nay. Motion carried.
_____
Page 4
V. CORRESPONDENCE: Mrs. Thomas reported that Mr. Ruby of Trans-Apparel Group donated $300 for the Endowment Fund. Messrs. Zimmer and Perzanowski donated $50 to the Endowment Fund honoring Ms. Dawn Vannucci.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT; Mr. Glossinger reported that the Indiana Historical Bureau plans to put a State Historical Marker in Michigan City to commemorate the Abraham Lincoln Funeral Train’s stop here in 1865. The Reference Department assisted in providing them with newspaper clippings, excerpts from books and other such information.
The Reference Department has a success story with their resume assistance program when a patron obtained a position at UPS.
Mrs. McKinney and many of the tutors submitted mini grants to the Northwest Indiana Literacy Coalition for materials for adult education. There were 5 grants awarded in Lake, Porter, and LaPorte Counties and our Literacy Program received 4 of the 5 grants.
The Library’s Youth Services Department was very busy in November with 34 programs for a total in attendance of 2,612.
The shelving crew have completed their training and are busy with doing all the shelving now. They assumed shelving all AV materials full-time from the Circulation Department.
The library hosted Peter & The Wolf program presented by Monday Musicale. This holiday presentation was well attended with 120+ people enjoying the music.
On December 11 we officially used the storage building. No more paying rent for a storage unit.
The stats show our traffic is down 5% from last year and our circulation only down 1%.
Minutes of the Meeting December 19, 2007
_____
Page 5
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Personnel Committee Update: Ms. Bohlim reported that the Committee met on December 12 and discussed several items. Motion was made by Ms. Bohlim and seconded by Mrs. Thomas to give all employees a 3% across-the-board increase, effective January 1, 2008. All yea. No nay. Motion carried.
Motion was made by Mr. Reyher and seconded by Judge Martin to increase the wage ranges of Clerk I, II, III and Maintenance II and III according to the table presented, effective January 1, 2008. All yea. No nay. Motion carried.
We received a 13% increase in our health insurance which is better than we expected.
C. Friends of the Michigan City Public Library Update: Mr. Glossinger reported that the Friends met in December to discuss their proposed budget. We do not have to ask the Friends for as much money because of the increase in the Endowment Earnings Fund. The decisions will be made at the January Friends meeting.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
G. Nominating Committee Update: Ms. Bohlim reported that the Committee met on December 4 to discuss the slate of officers for 2008. Motion was made by Ms. Bohlim and seconded by Mrs. Thomas to nominate Robert Reyher as President; Kenneth Rottman as Vice-President; Don Martin as Secretary; Hazel Thomas as Assistant Secretary and Beth Thiede as Treasurer. All yea. No nay. Motion carried.
_____
Page 6
IX. NEW BUSINESS:
A. Endowment Fund Budget: Mr. Glossinger briefly reported on this budget. The total amount is $32,000.
B. Platt-Coffin Budget: Mr. Glossinger reported this total budget is $20,000.
C. Programming Fund Budget: The total budget for this fund is $21,079.
Motion was made by Judge Martin and seconded by Mr. Frank to approve the budgets of the three funds as presented. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: Discussion ensued regarding the property taxes. Mr. Earnst said this library did all it can do.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, January 23, 2008, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Judge Martin and seconded by Mr. Reyher to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:44 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Robert Reyher, Vice President, on Wednesday, November 28, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Samuel Ferguson, Secretary
Hazel Thomas, Assistant Secretary
Cheryl Bohlim, Member
Don Martin, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
Those members absent:
Kenneth Rottman, President
Ed Frank, Member
II. PUBLIC COMMENTS: None
III. MINUTES: Motion was made by Mrs. Thomas and seconded by Judge Martin to approve the Minutes of the regular Board meeting of October 24, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended October 31, 2007, shows an Operating Fund balance of $254,358.80 and a total funds balance of $2,205,920.12. The Operating Fund received in October $221,176.94. This includes the TAW loan of $202,287.00. This month the library expended $195,031.66. The Cash Flow Statement was included for review.
B. Approval of Bills: Motion was made by Mr. Ferguson and seconded by Ms. Bohlim to approve the List of Warrants of November 28, 2007, as presented. All yea. No nay. Motion carried.
___
Page 2 (Continued from IV. Financial Reports)
C. Transfer from LIRF: Motion was made by Mr. Ferguson and seconded by Judge Martin to approve the following Resolution: "Whereas, the Michigan City Public Library Board has been delayed in receiving various forms of revenue from LaPorte County and the State of Indiana,
The Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Library Improvement Reserve Fund to the General Operating fund in order to maintain a positive cash balance in the Operating Fund for 2007.
Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize a transfer between said funds in the amount of $250,000 to be repaid at such time when our 2007 Property Tax Draw is received." A vote was called. All yea. No nay. Motion carried.
D. Transfer from Levy Excess: Motion was made by Mrs. Thomas and seconded by Ms. Bohlim to approve the following Resolution: "Whereas the Department of Local Government Finance has authorized the Michigan City Public Library to transfer $86,422 from the Levy Excess Fund, pursuant to PL 58-1993.
Be it resolved, that the Board of Trustees of the Michigan City Public Library do transfer the sum of $86,422.00 from the Levy Excess Fund to the Library Operating Fund." A vote was called. All yea. No Nay. Motion carried.
E. Indiana Bond Bank Resolution: The Indiana Bond Bank Resolution for the Library to borrow $846,221.00 in January 2008 needs to be approved. Motion was made by Mrs. Thomas and seconded by Judge Martin to approve the Indiana Bond Bank Resolution covering their 2008 Advance Funding Program. All yea. No nay. Motion carried.
F. Indiana Bond Bank 2007 Rollover Program: Due to the delay of the distribution of property tax money, we borrowed a total of $1,806,144.00 from the Indiana Bond Bank. We still have not received any property tax draws from the county as of this date. Indiana Bond Bank has offered entities the option to rollover their 2007 warrants with the following conditions:
___
Page 3 (Continued from IV. F. IN Bond Bank Rollover Program)
1) Pay the rollover fee of $3,000 by December 14, 2007
2) Pay off all accrued interest by 12/31/07 (an amount of $43,536.16)
3) Adopt any necessary paperwork provided by the Bond Bank by December 20
4) Rollover notes will be paid off upon final settlement of 2007 property taxes
Motion was made by Mrs. Thomas and seconded by Mr. Ferguson to approve the Indiana Bond Bank Rollover Program and pay the fee of $3,000 and to repay the accrued interest on our 2007 tax anticipation warrants due on December 31, 2007. All yea. No nay. Motion carried.
V. CORRESPONDENCE: No report.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: An early literacy station is new in the Youth Services Department. This is an all-in-one, extremely user-friendly children’s computer. This will help stimulate the learning of our young people.
We had a demo of a self-check unit and it was very successful in showing how easy it is to use the unit and the benefits of this new service. We plan to purchase two units and have them installed sometime next spring. Mr. Glossinger is pleased with the leadership of the Literacy Program and the collaboration we have with outside agencies. This is a much needed service for our community. We are waiting for the Certificate of Occupancy for our storage building.
The statistics report shows traffic is down about 5% and assistance is up. Circulation is down 1%.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: No report.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
___
Page 4 (Continued from Committee Reports)
G. Nominating Committee: Mr. Reyher appointed Ms. Bohlim, Judge Martin and Mrs. Thomas to this committee and requested they come back next month with their recommendation for officers.
IX. NEW BUSINESS: Mr. Glossinger requested the Board members to sign up for the holiday party if they are able to attend.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, December 19, 2007, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Judge Martin and seconded by Mrs. Thomas to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:17 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, October 24, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Robert Reyer, Vice President
Samuel
Ferguson, Secretary
Hazel
Thomas, Assistant Secretary
Ed
Frank, Member
Don
Martin, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don
Varda, Lib. Development
Deborah Sederberg, News Dispatch
Those members absent:
Cheryl Bohlim, Member
II. PUBLIC COMMENTS: None
III. MINUTES: Motion was made by Mrs. Thomas and seconded by Mr. Ferguson to approve the Minutes of the regular Board meeting of September 26, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended September 30, 2007, shows an Operating Fund balance of $228,213.52 and a total funds balance of $2,315,276.55. The Operating Fund received in September $9,634.13 and expended $152,543.68. The Cash Flow Report was included in the packet for review.
B. Approval of Bills: Motion was made by Mr. Reyher and seconded by Mr. Ferguson to approve the List of Warrants of October 24, 2007, as presented. All yea. No nay. Motion carried.
__
Page 2 (Continued from IV. Financial Reports)
C. Other: The latest on the tax bills is that they will be mailed in November with a due date in 30 days, sometime in mid December.
We received notification from the State that our 2007 budget is approved. The next step is the final budget order from the County which should be arriving in a week or two. They set our rate at .0922.
V. CORRESPONDENCE: Mr. Ferguson reported the Ms. Clapp donated $10.00 to the Library’s Writing Out Loud Program. Messrs. Zimmer and Perzanowski donated $50 to the Literacy Program honoring Bridget Watkins.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: Mr. Glossinger brought the Board’s attention to the warrant made out to Gibson-Lewis, LLC in the amount of $8,697.29 for the job to replace worn caulk in many seams in the steel of the building. Mr. Glossinger is happy with the work and in their efficiency. This was paid with money left over from the exterior wall project. Next year we will talk about painting the exterior of the building and sealing any windows that need it. The storage building is 99.5% complete.
The landscapers will plant 1900 tulip bulbs and those should bloom in March or April.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: The committee did not meet.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that the Friends met their financial goal and are still receiving donations for Lincolns 4 Lincoln.
D. Policy and Procedures Committee Update: No report.
__
Page 3 (Continued from VIII. Committee Reports)
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: Mr. Don Martin reported that the committee met on Wednesday, October 3, 2007. The revised Technology Plan for 2008 -2010 was presented and discussed. Jennifer McFerron and Dan Schaaf, along with many other staff from all departments, were instrumental in putting together the new plan. The plan is required by the state as well as the federal government for purposes of applying for the Universal Service Fund and Indiana technology grants in addition to being an invaluable resource for the library’s future plans.
Motion was made by Mr. Martin and seconded by Mr. Ferguson to accept the revised Technology Plan for the years 2008-2010 as written. All yea. No nay. Motion carried.
IX. NEW BUSINESS:
A. Library Holiday Closings for 2008: There were no changes from the previous years. Motion was made by Mrs. Thomas and seconded by Mr. Ferguson to accept the Library Holiday Closings and Summer Sunday Closings as presented. All yea. No nay. Motion carried.
B. Board Meeting Dates for 2008: The meeting dates are on the fourth Wednesday of each month as usual except for November and December when they will be held on the third Wednesday because of the holidays. Motion was made by Mr. Ferguson and seconded by Mr. Reyher to accept the Board meeting dates for 2008 as presented. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, November 28, 2007, in the Library’s Meeting Room.
___
Page 4
XIII. ADJOURNMENT: Motion was made by Mr. Martin and seconded by Mr. Frank to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:20 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, September 26, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Samuel Ferguson, Secretary
Hazel Thomas, Assistant Secretary
Cheryl Bohlim, Member
Ed Frank, Member
Don Martin, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
Those members absent:
Robert Reyher, Vice President
II. PUBLIC COMMENTS: No comments.
III. MINUTES:
A. Motion was made by Mr. Martin and seconded by Mr. Frank to approve the Minutes of the regular Board meeting of August 22, 2007, as presented. All yea. No nay. Motion carried.
B. Motion was made by Mr. Martin and seconded by Mr. Frank to approve the Minutes of the special Board meeting of September 12, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended August 31, 2007, shows an Operating Fund balance of $371,123.07 and a total funds balance of $2,884,654.78. The Operating Fund received in August $11,107.61 and disbursed $200,757.04. The Cash Flow Statement was submitted in the packet for review.
B. Approval of Bills: Motion was made by Mr. Ferguson and seconded by Ms. Bohlim to approve the List of Warrants of September 26, 2007, as presented. All yea. No nay. Motion carried.
C. Advance Tax Draw: Motion was made by Mr. Martin and seconded by Mr. Frank to approve the following Resolution: "Be it resolved by the Board of Trustees of Michigan City Public Library, LaPorte, County, Indiana, that the Treasurer of LaPorte County be informed of the library’s need for advance draws of Property Tax funds from the December Settlement." All yea. No nay. Motion carried.
D. Indiana Bond Bank Approval: Board approval is needed in order to follow through with the borrowing of funds from the Indiana Bond Bank for the year 2008. The process remains the same as previous years. No interest rate has been stated yet; however, 2006's rate was 3.44% and 2007's rate is 3.68%. The amount to be borrowed is estimated to be between $850,000 and $950,000. This is based on cash flow projections for 2008 using budgeted figures. Motion was made by Mr. Frank and seconded by Mr. Ferguson to approve of proceeding with the Indiana Bond Bank borrowing program for 2008. All yea. No nay. Motion carried.
E. Adoption of 2008 Budget: Motion was made by Mr. Martin and seconded by Ms. Bohlim to adopt the 2008 budget as presented. All yea. No nay. Motion carried.
F. Other: The taxing process is still at the state level but we are expecting the property tax bills to be mailed in the beginning of November and it will be in the middle of December before we can think of getting any money. The Indiana Bond Bank is offering additional borrowing privileges in 2007 to units of government that have cash flow issues. We are eligible to borrow $292,000 to maintain our positive cash flow. Motion was made by Mr. Ferguson and seconded by Mr. Martin to approve of the additional borrowing of $292,000 from Indiana Bond Bank. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mr. Ferguson reported on the many patrons of Writing Out Loud who donated. The total so far for this year’s WOL is $815.00. The correspondence is filed in the Business Office.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: The Wall Project is completed, 38 days ahead of schedule. It was a pleasant experience. The men who worked here were so good to us. The crew of workers will be back to do the storage building and this should be completed by the middle of October. Some issues with the structural steel on the top of the building were discovered and some caulking in the joints came loose which allows water to find its way inside. Mr. Glossinger hired two painters from Gibson Lewis to repair the top of the building yet this fall before it gets too bad. This discovery readjusted our priorities and could save us some money. When we have the exterior of the building painted, the caulking and window issues can all be addressed at that time.
Mr. Glossinger reported that the Lincolns 4 Lincoln Project raised well over $8,000. The books have been purchased for all the schools: parochial, private, and public so the kids can read the books before the Lincoln display comes to the library. The Friends of the Library were instrumental in the Lincolns 4 Lincoln fundraiser. The Library will be reimbursed $9,273.60 from the Universal Service Fund for telecommunication refunds. We have hired Aleisha Southward as the new temporary (12 hours/week) staff member in the Literacy Program. The Board will meet her at the next meeting.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: This was covered under the Director’s Report.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: This was covered under the Director’s Report.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: A meeting will be scheduled for sometime in October.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: Dr. Rottman, on behalf of the Board, extends sympathy to Hazel Thomas on the loss of her brother.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, October 24, 2007, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mrs. Thomas and seconded by Mr. Ferguson to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:25 PM.
MINUTES OF THE SPECIAL BOARD MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ Special Board Meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, September 12, 2007, at 2:00 P.M. This special meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance: Others in attendance:
|
Those
members in attendance:
Ed
Frank, Member
Those members absent: |
Others
in attendance: Don
Glossinger, Director
|
II. PUBLIC HEARING: The budget was advertised twice in two papers which is required. It was in the News Dispatch and the LaPorte Herald Argus on August 31 and September 7. The estimated budget for the Operating Fund is $3,034,224, the estimated budget for Library Improvement Reserve Fund (LIRF) is $375,000. This will be requesting a maximum levy of $2,489,094. The budget rate that we are asking for is .1531.
There were no comments or questions from the public.
III. ADJOURNMENT: Motion was made by Mr. Martin and seconded by Mr. Frank to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:07 P.M.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, August 22, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance: Others in attendance:
|
Those
members in attendance:
Ed
Frank, Member
|
Others in
attendance: Don
Glossinger, Director
|
II. PUBLIC COMMENTS: Mrs. McFerron introduced Michelle Burkhart as the new Reference Librarian. She was welcomed by the Board then they left the meeting.
III. MINUTES: Motion was made by Mrs. Thomas and seconded by Mr. Ferguson to approve the Minutes of the regular Board meeting of July 25, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended July 31, 2007, shows an Operating Fund balance of $560,772.50 and a total funds balance of $3,096,399.27. The Operating Fund received in July $11,223.69 and expended $195,613.57. The Cash Flow Statement was submitted in the packet for review.
B. Approval of Bills: Motion was made by Mr. Reyher and seconded by Mr. Martin to approve the List of Warrants of August 22, 2007, as presented. All yea. No nay. Motion carried.
__
Page 2 (Continued from IV. Financial Reports)
C. Approval to Advertise for 2008 Budget: Board approval is needed to advertise the Library’s 2008 budget in the News Dispatch and the LaPorte Herald- Argus as required by the State. The estimated budget for the Operating Fund is $3,034,224. This will be requesting a maximum levy of $2,489,094. The Library Improvement Reserve Fund estimated budget is $375,000 and this brings the budget rate that we are asking for to .1531. Motion was made by Mr. Martin and seconded by Mr. Ferguson to approve advertising the Library’s 2008 budget as presented. All yea. No nay. Motion carried.
D. Other: No report.
V. CORRESPONDENCE: Mr. Ferguson reported on the many donations the library received for its Writing Out Loud Program. The total amount received so far is $385.00. This will be filed in the office.
VI. OLD BUSINESS: Mr. Glossinger reported that the court hearing was yesterday regarding the complaint that was issued against the Library. Mr. Glossinger commended Mr. Kurt Earnst for working very hard and diligently over a period of time to take care of this business properly. At this time, Mr. Glossinger asked if Mr. Earnst wanted to report on the complaint. Mr. Earnst thanked Mr. Glossinger and Mr. Smith for their help in preparing for this hearing. He also thanked Doug Wickstrom and Ed Sawa of Fanning/Howey along with Fred Heaney of Shaffner Heaney Associates to make the technical explainable. It was very helpful in the hearing yesterday. We were successful in defending against the injunction. The judge found in favor of us.
VII. DIRECTOR’S REPORT: The Kal-Wall project is moving along more quickly than expected. The storage building is also progressing well. The Lincoln 4 Lincoln campaign has over $5,000 so far. The films in the park program is over now for the summer. It was a good family event. The 2007 Summer Reading Program ended in July. There were 766 people of all ages participating and 14,500 hours spent reading this summer. It was a successful program with magician Steven Kellogg performing the final event. The Library’s circulation is approximately 260,000, down about 37 items from last year. Traffic is down a little. There is very little disruption to patron service with the Kal-Wall project.
__
Page 3
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Personnel Committee Update: Ms. Bohlim reported that the committee met on August 15 and discussed several recommendations presented by Mr. Glossinger. They are as follows:
1. Eliminate the Clerk IV Classification: It has been determined by administration that the Clerk IV classification used for pages, or shelvers, is an unnecessary classification. We have shelvers in both the Clerk III and Clerk IV classification. Mr. Glossinger proposed the Clerk IV classification be eliminated and the current employees in this classification will be changed to Clerk III’s. Any employees below the minimum range of Clerk III will be adjusted accordingly. Motion was made by Ms. Bohlim and seconded by Mrs. Thomas to eliminate the Clerk IV classification and change employees in this classification to Clerk III status. All yea. No nay. Motion carried.
Shelving duties are currently shared by Technical Services and Circulation. Library administration will be transferring all shelving duties to the Technical Services department in order to streamline operations and help the organization become more effective and efficient.
2. Transfer positions from Circulation to Technical Services: In order for Technical Services to take over shelving responsibilities, positions will be transferred from Circulation to Technical Services. Currently there is an open full time Clerk II position in Circulation. Mr. Glossinger proposed this position be transferred to Technical Services and broken into two part-time Clerk III shelving positions. These positions will be posted in-house to give staff the opportunity to fill these positions. There will be no affect on staff pay rates.
An additional part-time position will be needed in Technical Services. Mr. Glossinger proposed a part-time Clerk II position from Circulation be transferred to Technical Services and changed to a Clerk III shelver. This position will also be posted in-house to give staff an opportunity to voluntarily transfer to Technical Services.
__
Page 4 (Continued from VIII. B. Personnel Committee)
Motion was made by Ms. Bohlim and seconded by Mr. Ferguson to change the full-time Clerk II position to 2 part-time Clerk III positions and transfer the positions to Technical Services. All yea. No nay. Motion carried.
Motion was made by Ms. Bohlim and seconded by Mrs. Thomas to transfer a part-time Circulation Clerk II position to Technical Services Clerk III shelving position. All yea. No nay. Motion carried.
C. Friends of the Michigan City Public Library Update: The Lincoln 4 Lincoln program is progressing well.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: Dr. Rottman thanked Mr. Earnst for expeditiously solving the problem we had regarding the Kal-Wall project and its bids. Mr. Martin asked Mr. Earnst just what exactly the Judge ruled and what affect does it have on any further action. Is this the end of it? Mr. Earnst said this is the end of the matter as far as we know. An injunction was filed against us and the Judge agreed in favor of the Library.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, September 26, 2007, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mr. Martin and seconded by Mr. Ferguson to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:31.
Page 5
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, July 25, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance: Others in attendance:
|
Those
members in attendance: Robert
Reyher, Vice President
Those
members absent: Ed
Frank, Member
|
Others in
attendance: Don
Glossinger, Director
|
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Mr. Ferguson to approve the Minutes of the regular board meeting of June 27, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ended June 30, 2007, shows an Operating Fund balance of $763,838.38, and a total funds balance of $3,273,212.50. The Operating Fund received in June $667,094.42 which included the remainder of our mid-year borrowing from Indiana Bond Bank. The expenditures were $190,636.31. The Cash Flow Statement was submitted in the packet for review.
B. Approval of Bills: Motion was made by Mr. Reyher and seconded by Ms. Bohlim to approve the List of Warrants of July 25, 2007, as presented. All yea. No nay. Motion carried.
_
Page 2 (Continued from IV. Financial Reports)
C. Final Report of Art Sale: The final piece of the Library’s art collection was sold in April for $16,000 and we received the proceeds of $15,360.00 which was transferred to the investment fund. In 2005, before the sale of the art collection, the endowment fund totaled $410,747.69 and on June 30, 2007 the total amount is $848,637.35. The total amount from the sale of the art collection is $423,002.31.
D. Levy Excess Transfer: We were notified by the State to transfer excess property taxes in 2006. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the following resolution: "Whereas the board has established a Levy Excess Fund for the purpose of excess property taxes received, and Whereas the Michigan City Public Library has received excess property taxes in 2006, Be it resolved, that the Board of Trustees of the Michigan City Public Library do transfer the sum of $18,676.00 from the Library Operating Fund to the Levy Excess Fund." A vote was called. All yea. No nay. Motion carried.
E. Other: No report.
V. CORRESPONDENCE: No report.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: Mr. Glossinger acknowledged the attendance of Sarah Redden, Circulation Supervisor and Mary Kempfer who was just promoted to Assistant Supervisor of Circulation. Mrs. Kempfer was congratulated by the board for her achievement.
The continuous inventory and weeding of the library’s books and other materials keeps our library up-to-date and looking good.
Mr. Glossinger reported that Marilyn Eddy, Patricia Kemiel, Barbara Miller and Mary Kempfer have just completed an article on continuous improvement for a special issue of Indiana Libraries, to be published this fall. This is something of which we are very proud.
_
Page 3 (Continued from VII. Director’s Report)
The statistics report shows that traffic is down 3% from a year ago and circulation is up 1%.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Mr. Reyher reported to the Board that the committee met right before this meeting and the architect, Mr. Sawa, attended to update them on the two projects: the Kal Wal and the storage building. Both projects are on schedule. The Kal-Wall project will start at the NE corner and continue counter clockwise around the building. The delivery of products will be August 6, 13 and 20.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: The Lincoln 4 Lincoln project continues and we have approximately $4,000 collected; our goal is $10,000.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: The budget is for review purposes at this time, so it can be ready for approval to advertise at the August 22 board meeting. We still have not received a budget order. The latest word is the tax bills will be mailed in September.
F. Technology Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: Mrs. Thomas commented on the good job the budgeting staff does for the library. Mr. Reyher agreed saying he is a long term member of the Board and the budget has always been done well.
_
Page 4
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting at 2:00 PM on Wednesday, August 22, 2007, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mrs. Thomas and seconded by Ms. Bohlim to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:25 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Robert Reyher, Vice President, on Wednesday, June 27, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance: Others in attendance:
|
Those
members in attendance: Kenneth
Rottman, President
|
Others in
attendance: Don
Glossinger, Director
|
OATH OF OFFICE: Mr. Earnst presided over the Oath of Office taken by Senior Judge Don Martin who was appointed to this Board by the La Porte County Council. Judge Martin was welcomed by the other Board members.
II. PUBLIC COMMENTS: Ms. Richardson, the Youth Services Department Head, introduced Patricia Smith, a new staff member in Youth Services. She was welcomed to the Library by the Board.
Mr. Reyher turned the meeting over to Dr. Rottman, President.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Minutes of the regular Board meeting of May 30, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending May 31, 2007, shows an Operating Fund balance of $287,380.27, and a total funds balance of $2,803,074.88. The Operating Fund received in May $426,536.22, this included the May draw of CAGIT and Property Tax Replacement Credit. The Operating Fund disbursements in May were $202,665,68. The Cash Flow Statement was included in the packet for review.
_
Page 2 (Continued from IV. Financial Reports)
B. Approval of Bills: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the List of Warrants of June 27, 2007, as presented. All yea. No nay. Motion carried.
C. Public Hearing for Additional Appropriation - LIRF: The Resolution is as follows: "Whereas, it has been determined that it is now necessary to appropriate more money than was appropriated in the annual budget; now, therefore:
Sec. 1. Be it resolved by the Board of Trustees of Michigan City Public Library, LaPorte County, that for the expenses of the taxing unit the following additional sums of money are hereby appropriated out of the funds named and for the purposes specified, subject to laws governing the same:
Fund Name: Library Improvement Reserve Fund
Major Budget Classification
Amount Requested
Amount Approved
by Fiscal Body
10000 Personal
Services
-0-
-0-
20000
Supplies
-0-
-0-
30000 Other Services &
Charges
31,000.00
31,000.00
40000 Capital
Outlays
215,000.00
215,000.00
Total for Lib. Improvement Reserve Fd. 246,000.00 246,000.00
Adopted this 27th Day of June, 2007."
There were no members of the public present. A vote was called. Motion was made by Mr. Reyher and seconded by Mr. Ferguson to approve the Resolution as presented. All yea. No nay. Motion carried.
D. Proposed Budget Dates: There is only one special meeting needed this year because of law changes. Motion was made by Ms. Bohlim and seconded by Mr. Reyher to approve the Budget Dates as presented. All yea. No nay. Motion carried.
_
Page 3 (Continued from IV. Financial Reports)
E. Other: The schedule for the property tax bills so far is they will be mailed in July with an August due date. This depends on St. Joseph and Porter Counties getting their information in as there are overlaps in some areas.
V. CORRESPONDENCE: Mr. Ferguson reported that we received several donations this month including $240 in memory of Mr. Joe Ramion that was placed in the Endowment Fund. The Tri-Kappa Associate Chapter donated $50 to the Library’s Literacy Program. The correspondence will be filed in the Library’s office.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: De Lau Landscaping finished the Library plaza and they did an exceptional job. In the Fall they will be planting 1,200 tulip bulbs. The area looks very good.
Mr. Glossinger quoted human interest stories that were reported by Mrs. McKinney, the Library’s Literacy Coordinator. "One of our English as a second language students is so determined to advance herself in the work place that she comes 4 days a week to work on computer and English skills."
"One of the children who is being tutored for reading loves one of the new book series so much she is determined to read the whole set she tells me."
"Thanks to the excellent math tutors we have, 6 Michigan City Area School students who were failing in math are now passing!"
These stories prove that are program is needed and working.
One of our Reference Librarians will be leaving the Library. Kim Smeenk will be working at the Washington State Library Genealogy Department, she will also be closer to her family. She will be missed.
_
Page 4 (Continued from VII. Director’s Report)
Pat Harris has been recognized by the Retired and Senior Volunteer Program of LaPorte and Starke Counties for her volunteer genealogy work at the Library; in fact, she volunteered the greatest number of hours in the education category. Both staff and patrons are so very appreciative of Pat’s expertise and enthusiasm.
Steve Helmken, Mary Kempfer and Barbara Shepherd completed the Leadership Program. The majority of our staff have gone through this program. It helps them be more aware of the area that we serve. It is a good program and we do support it.
That statistics show that our traffic was down 3% and our circulation was up 2%. The way it is going our traffic flow could be 230,000-240,000 this year.
We had a very productive Construction Meeting on June 21. The Kal-Wall project is right on track.
VIII. COMMITTEE REPORTS:
A new list of committee assignments was presented to the Board members.
A. Building and Grounds Committee Update: No report.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that the Lincoln 4 Lincoln Program is progressing very well. The Friends need gently used or new magazines and books for the ongoing sale.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
G. Long Range Plan Committee: Mr. Reyher reported that the work is now completed. Motion was made by Mr. Reyher and seconded by Ms. Bohlim to disband this committee. All yea. No nay. Motion carried.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
_
Page 5
XI. BOARD COMMENTS: Mr. Reyher welcomed Judge Martin to the Board and thanks him for being an avid user of the Library. Judge Martin said he is pleased to be here.
XII. QUORUM DETERMINATION: Mr. Ed Frank will be unable to attend the next regular Board meeting at 2:00 PM Wednesday, July 25, 2007, in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mrs. Thomas and seconded by Mr. Reyher to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:20 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, President, on Wednesday, May 30, 2007, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance: Others in attendance:
| Those
members in attendance:
|
Others in attendance: Don
Glossinger, Director Ed Sawa, Fanning/Howey Associates |
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Mr. Ferguson to approve the Minutes of the regular Board meeting of April 25, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending April 30, 2007, shows an Operating Fund balance of $63,509.73, and a total funds balance of $2,576,593.59. The Operating Fund received in April $11,905.62 and disbursed $236,251.63. The Cash Flow Statement shows that in May the Library received CAGIT and Property Tax Replacement Credit.
B. Approval of Bills: Motion was made by Mr. Frank and seconded by Mr. Ferguson to approve the List of Warrants of May 30, 2007, as presented. All yea. No nay. Motion carried.
Page 2 (Continued from IV. Financial Reports)
C. Additional Appropriation - LIRF: The following resolution needs to be approved by the Board: "Whereas, it has been determined that it is now necessary to appropriate more money than was appropriated in the annual budget in the following fund: Library Improvement Reserve Fund - $246,000.00 -
Be it resolved by the Board of Trustees of the Michigan City Public Library that the Treasurer advertise for the Public Hearing of said additional appropriation in accordance with IC 5-3-1-4." Motion was made by Mr. Reyher and seconded by Ms. Bohlim to approve the above resolution as presented. All yea. No nay. Motion carried.
D. Other: No report.
V. CORRESPONDENCE: Mr. Ferguson reported the Easton family donated $20 in memory of Jan Bitter. Mr. Donald Harrison, Sr. donated $5.00. A donation of $40 was made anonymously in memory of Jan Bitter. These donations were placed in the Endowment Fund.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: Mr. Glossinger reported that the families of Mr. Ramion and Mrs. Bitter attended the Staff Appreciation Breakfast and it was a very nice get-together. Plaques were made in memory of both and one given to the families and the Library is displaying the other. Mrs. Bitter’s is in the new BabyTALK area and Mr. Ramion’s plaque is on the lobby’s memorial wall .
The statistics showed that circulation is up 3% and traffic is down 3%.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Mr. Reyher reported that the committee met prior to this meeting to discuss several items on the agenda. The Library received bids for the storage building and Tonn & Blank came in at the lowest bid. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to hire Tonn & Blank, Inc. of Michigan City to construct the storage building at a cost of $126,998. All yea. No nay. Motion carried.
Page 3 (Continued from VIII. A.)
The committee discussed redoing the Library’s plaza and received a proposal from De Lau Landscape Maintenance, Inc. They proposed a four season effect. Motion was made by Mr. Reyher and seconded by Mr. Frank to hire De Lau Landscape Maintenance, Inc. to redo the front plaza at a cost of $9,945.00. All yea. No nay. Motion carried. This project will begin immediately.
Mr. Ed Sawa reported to the Board the progress of the Kal-Wall project. Mr. Sawa also scheduled a pre-construction meeting for June 21 to go over administration responsibilities and scheduling requirements. Tonn & Blank will be involved with this meeting.
The new larger capacity book drop is in place and the two that this replaced will be installed in the front after the Kal-Wall project is complete.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that the Lincolns 4 Lincoln fund raising project is doing well and is ongoing.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
G. Long Range Plan Committee: Mr. Reyher reported that the revised Long Range Plan is a continuation from the plan that has been in progress for seven years. The plan has been rolling over and it was time to update, formalize it and use as a planning tool from year to year. Motion was made by Mr. Reyher and seconded by Ms. Bohlim to adopt the Long Range Plan for 2007 - 2012 as presented. Mr. Frank asked if this plan was locked in or could it be changed. Mr. Glossinger said it was flexible enough to make changes when and where needed. A vote was called. All yea. No nay. Motion carried.
Page 4
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: All present today will be able to attend the next Board meeting on Wednesday, June 27, 2007, at 2:00 PM in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mr. Reyher and seconded by Mr. Ferguson to adjourn this meeting. All yea. No nay. Meeting adjourned at 2:12 PM.
APPROVED BY THE FOLLOWING YEA AND NAY VOTES:
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Kenneth Rottman, Vice President, on Wednesday, April 25, 2007, at 2:02 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
| Those
members in attendance: Kenneth Rottman, Vice President Samuel Ferguson, Secretary Hazel Thomas, Assistant Secretary Cheryl Bolim, Member Edward Frank, Member Robert Reyher, Member |
Others in
attendance:
Don Glossinger, Director |
A moment of silence was taken in memory of Jan Bitter and Joe Ramion.
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Minutes of the regular Board meeting of April 25, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending March 31, 2007, shows an Operating Fund balance of $287,855.74, and a total funds balance of $2,842,856.18. The Operating Fund received in March $11,956.68. The expenditures for March were $265,164.72. The Cash Flow Statement was included in the packet for review.
B. Approval of Bills: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the List of Warrants of April 25, 2007, as presented. All yea. No nay. Motion carried.
Page 2 (Continued from IV. Financial Reports)
C. Other: The Indiana Bond Bank documents for the library’s mid year loan was received. The following Resolution needs to be approved: "A RESOLUTION authorizing the Michigan City Public Library to make temporary loans to meet current running expenses for the use of the Operating Fund of the Issuer, in anticipation of and not in excess of current taxes levied in the year 2006, and collectable in the year 2007 (including property tax replacement revenues); authorizing the issuance of temporary loan tax anticipation warrants to evidence such loans and the sale of such warrants to the Indiana Bond Bank; and appropriating and pledging the taxes to be received in such funds to the punctual payment of such warrants including the interest thereon...." The amount to be borrowed is $956,333.00. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Indiana Bond Bank Resolution. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mr. Ferguson reported Mrs. Lynne Flanagan donated the cost of the new rug for the BabyTALK area in the amount of $404.50. Ms. Bonnie Ioannacci donated $20 to the Endowment Fund. She used the services of VITA. There were many donations to the library in memory of Jan Bitter. The correspondence will be filed in the library office.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: Mr. Glossinger said it was a tough month with the loss of two of our library friends: Jan Bitter and Joe Ramion. Mr. Glossinger spoke highly of each of them and of their dedication and love for this library. We will always treasure their memories.
Mr. Glossinger reported that we have a fine staff person, Patricia Kemiel (Miss Pat) who will fill the position that Jan Bitter had. He’s confident she will proceed well in this position.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Mr. Reyher reported that the Committee met at 1:00 PM today to discuss the results of the bids for the Kal- Wall Project. Mr. Bernethy from Fanning/Howey then addressed the Board to explain each of the bids and display the sample walls. Discussion ensued.
Page 3 (Continued from VIII. A. Building and Grounds Committee Update)
Motion was made by Mr. Reyher and seconded by Mrs. Thomas to accept the bid of Shaffner Heaney Associates, Inc. in the amount of $575,679.00 to replace the Kal-Wall panels on the exterior of the building. All yea. No nay. Motion carried.
Mr. Bernethy presented the Board with documents and designs of the storage building to be built in conjunction with the Kal-Wall project. He needs the Board approval to release these documents for bidding. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to accept the bid documents for the storage building and authorize Fanning/Howey to release them for bidding. All yea. No nay. Motion carried.
Mr. Smith reported that the existing book return slot built into the Kal-Wall in the front of the building near the main entrance is not going to be replaced, as is, during the Kal-Wall project. This is largely due to security reasons. The drive-up drop boxes in the parking lot often fill up quickly so Mr. Smith proposes to move the two book drops currently located in the parking lot to the front of the library, near the existing book return slot, and replace them with a single, larger capacity book drop. A quote was submitted by DEMCO. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to accept the quote from DEMCO for a new, larger capacity, book drop to replace the existing drive-up drops located in the parking lot. The quote is in the amount of $4,582.87 and will come out of the furniture and equipment line. All yea. No nay. Motion carried.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that the Friends’ "kick off" for raising money for the Lincoln project has begun. Mrs. Thomas reported that we are one of 63 libraries chosen for this bicentennial display. Friends, in conjunction with the library staff, hope to raise $10,000 for this project. There are canisters distributed throughout the community. This money will be used toward the purchase of books for students. The Friends are proud to have a prominent role in this very exciting and important project.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
Page 4 (Continued from VIII. Committee Reports)
G. Long Range Plan Committee Update: Mr. Reyher reported that the members received a draft of the Long Range Plan for 2007-2012 for review and their input. A meeting was scheduled for May 9 at 2:00 PM. Mr. Reyher is Chair, Ms. Bohlim and Mr. Ferguson are members.
IX. NEW BUSINESS: Mr. Reyher said that due to the passing of Mr. Ramion a new President and Vice President of the Board need to be elected. This was agreed upon by the other members. Motion was made by Mr. Reyher and seconded by Ms. Bohlim to nominate Dr. Rottman as President of the Board. There were no other nominations. All yea. No nay. Motion carried. Dr. Rottman agreed to serve as President.
Motion was made by Ms. Bohlim and seconded by Mrs. Thomas to nominate Mr. Reyher as Vice President. There were no other nominations. All yea. No nay. Motion carried. Mr. Reyher agreed to serve as Vice-President.
Mr. Reyher reported that retired Senior Judge Donald Martin expressed an interest in the Library Board. Judge Martin submitted a letter to the LaPorte County Council which we received a copy of and it will be kept on file in the office.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: Mr. Frank suggested some type of memorial for Mr. Ramion. Mr. Glossinger said that memorial plaques for Mr. Ramion and Mrs. Bitter are in the process.
XII. QUORUM DETERMINATION: Ms. Bohlim and Mr. Reyher may not be able to attend the next Board meeting on Wednesday, May 23, 2007, at 2:00 PM in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mr. Frank and seconded by Mr. Reyher to adjourn this meeting. All yea. No nay. Meeting adjourned at 2:45 PM.
March 28, 2007
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Joseph Ramion, President on Wednesday, March 28, 2007, at 2:04 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
| Those
members in attendance: Samuel Ferguson, Secretary Hazel Thomas, Assistant Secretary Cheryl Bolim, Member Edward Frank, Member Robert Reyher, Member Those Members Absent: Kenneth Rottman, Vice President |
Others in
attendance:
Don Glossinger, Director |
II. PUBLIC COMMENTS: Mr. Jim Nowacki of 6307 Miller Road, Gary, IN, came to this meeting to again speak to the Board regarding a piece of the Library’s art collection that was sold. He presented his information and was thanked by the Board. Mr. Glossinger’s report from the November 15, 2006, Board meeting is available for Mr. Nowacki at his request and through the proper procedures.
III. MINUTES: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Minutes of the regular Board meeting of February 28, 2007, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending February 28, 2007, shows an Operating Fund balance of $541,063.78, and a total funds balance of $3,090,176.32. The Operating Fund received in February $409,584.90 including the remainder of our Indiana Bond Bank Loan. The expenditures for February were $213,986.30. The Cash Flow Statement was included in the packet for the Board’s review.
Page 2 (Continued from IV. Financial Reports)
B. Approval of Bills: There were additional bills added and one of those was for the new Reader-Printer in the amount of $12,584.00 which was in the budget. Motion was made by Mr. Reyher and seconded by Mr. Ferguson to approve the List of Warrants of March 28, 2007, as presented. All yea. No nay. Motion carried.
C. Indiana Bond Bank Mid-Year Program: The June tax draw will be delayed again this year because the assessed values certification is behind schedule. The county auditor estimates that they may possibly be able to get tax bills ready for a July mailing, with an August due date. In this case, we would receive our money in September. However, if the certification process extends past July, they will wait to mail a single bill with a November 10 due date. If this happens, we would not receive our money until December. The Indiana Bond Bank is offering its MidYear Funding Program again. We would receive funds in May and June to cover our cash flow needs throughout the year. The estimated amount we would need is $900,000 to $1,000,000. Motion was made by Mr. Reyher and seconded by Mrs. Thomas to proceed with the borrowing process. All yea. No nay. Motion carried.
D. Other: No report
V. CORRESPONDENCE; No report.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: Mr. Glossinger reported on all the departments’ progress with the ongoing weeding of the materials. He also reported on their many activities and involvements in the community. Another success story in our Literacy Program is an adult ESL student who was retested and discovered that he had made 3 years of progress in reading in 6 months. The Director’s Report will be filed with the Minutes in the office.
Page 3
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Mr. Reyher reported that the committee met on March 14, 2007, and discussed the replacement of the library’s exterior Kal Wall. Also reported was the fact that the Common Construction Wage meeting was held in LaPorte on March 13 to set the wage schedule for the exterior wall project. The wage schedule will be added to the bid documents.
Mr. Bernethy presented to the Board the proposed drawings for the storage building that will be placed near the loading dock. It will be of similar design and material as the exterior wall of the library.
Motion was made by Mr. Reyher and seconded by Mr. Frank to release construction documents to bidders and authorize the advertisement of the bid. All yea. No nay. Motion carried.
Mr. Bernethy showed two drawings of the storage building "Scheme A" and "Scheme B". A discussion ensued and Scheme A was favored by the Board. Motion was made by Mr. Reyher and seconded by Mr. Ferguson to authorize Fanning/Howey to proceed with Scheme A and Schedule - Option 1. All yea. No nay. Motion carried.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that the Friends are working with the Library on the Lincoln traveling museum that we will be hosting in February, 2008. The Library’s goal is to raise $10,000 from the community and many businesses are participating in this project by displaying canisters for collection.
Friends are in need of gently used books and magazines for the ongoing sale.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
G. Long Range Plan Committee: A meeting will be scheduled shortly.
Page 4
IX. NEW BUSINESS:
A. Public Records Preservation and Destruction: Motion was made by Mrs. Thomas and seconded by Mr. Reyher to approve the "Request For Permission to Destroy Certain Public Records" as presented. All yea. No nay. Motion carried.
B. Board Approval Needed to Open Library at 10:00 A.M.: Motion was made by Mrs. Thomas and seconded by Mr. Frank to open the Library at 10:00 AM on May 9, 2007, in order to have the Staff Appreciation Breakfast from 8:30 until 10:00 AM. All yea. No nay. Motion carried. Board members are welcome.
X. PUBLIC COMMENTS: Mr. Jim Nowacki from Gary, IN came before the Board again inquiring if the 1953 Hartford Insurance Policy document covering the art collection is to be destroyed. He was assured that these types of documents do not get destroyed.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting on Wednesday, April 25, 2007, at 2:00 PM in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Mr. Reyher and seconded by Mr. Frank to adjourn this meeting. All yea. No nay. Meeting adjourned at 2:40 PM.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Joseph Ramion, President on Wednesday, February 28, 2007, at 2:00 P.M. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
| Those
members in attendance: Kenneth Rottman, Vice President Samuel Ferguson, Secretary Hazel Thomas, Assistant Secretary Cheryl Bolim, Member Robert Reyher, Member Those Members Absent: |
Others in
attendance:
Don Glossinger, Director |
II. PUBLIC COMMENTS: None
III. MINUTES:
A. Executive Session Minutes: Motion was made by Mr. Reyher and seconded by Mrs. Thomas to approve the Minutes of the Executive Session of January 24, 2007, as presented. All yea. No nay. Motion carried.
B. Regular Board Meeting Minutes: Motion was made by Mr. Reyher and seconded by Ms. Bohlim to approve the Minutes of the regular Board meeting of January 24, 2007, as presented. All yea. No nay. Motion carried.
The agenda was moved forward to accommodate Mrs. McKinney and the Literacy Grant Proposal.
Page 2
IX. NEW BUSINESS:
A. Literacy Grant Proposal: Mrs. McKinney reported that three teachers from MCAS and herself are wanting approval from the library Board to submit a grant to Dollar General due before March 2, 2007, to fund 50% of a program called Literacy LEAPS. (The other 50% of funding for the program will come in combination from in kind donations and a matching grant from another funder.) Literacy LEAPS will take 40 adolescent students already enrolled in the library tutoring program or on the waiting list and provide an expanded level of service through an intensive 4 week program designed to improve reading comprehension. The initial students will range in age from 10 through 15 and this program will start in mid June and run through mid July. The students’ parents will be involved in the training also, part of the time, so that they will be able to help support their children later. The library volunteer tutors will be trained by the two educators and the library literacy supervisor so that after the intensive 4 weeks of instruction, the tutors will be able to continue incorporating these same strategies as they tutor. There will be bi-monthly follow up sessions working with the students as well as their parents beginning in August and continuing through the fall to keep momentum going along with readiness for ISTEP testing. This program will be of great benefit to the schools, the students and the library for the following reasons. The schools need additional support remediating those at risk students who are not reading at grade level nor able to pass the ISTEP. The library gets calls daily from parents who are trying to find additional help for their children. The library waiting lists is long and some students have been on there for a year. Currently there are not enough tutors or quality materials to meet the demand for services. Current tutors have been requesting further training and better materials to meet the needs of the students they work with. This program will help meet these needs.
This grant would provide money to support our existing tutoring program and our patrons by expanding our services, our tutors, our materials, and our support staff who work with our tutors and patrons receiving or waiting for services. After the program has concluded, the library would have the materials that were purchased for our continued use. If successful, the library would be able to replicate this program. Questions from the Board were answered and then a vote was called. Motion was made by Dr. Rottman and seconded by Mrs. Thomas to approve this Literacy Grant. All yea. No nay. Motion carried.
Page 3
The agenda moved back to its original order.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending January 31, 2007, shows an Operating Fund balance of $345,465.18, and a total funds balance of $2,883,344.22. The Operating Fund received in January $262,189.39. We received our interim money from Indiana Bond Bank in the amount of $250,000. We will receive the remainder of that in early February. The expenditures totaled $209,686.78. The Cash Flow Statement was included in the packet for the Board’s review.
B. Approval of Bills: Motion was made Mr. Reyher and seconded by Mrs. Thomas to approve the List of Warrants of February 28, 2007, as presented. All yea. No nay. Motion carried.
C. Other: No report.
V. CORRESPONDENCE: No report.
VI. OLD BUSINESS: No report.
VII. DIRECTORS’ REPORT:
A. State of the Library Address: Mr. Glossinger presented the State of the Library Address. The number of people visiting the library and the amount of items circulating show us that our facility and services are being strongly utilized and appreciated by our patrons. We also have a high attendance for our adult and youth programs. After five years of continuous change and building improvements in 2006, we took a necessary rest from major projects to build our capital and gear up for future building changes. We have no debt and we have $1,081,615.37 as an ending balance in our Library Improvement Reserve Fund. The 2006 accomplishments included: Furniture installed in Youth Services and Reference; New Ceiling mounted projector in meeting room; Preliminary work on new digital phone system; Lighting improvement project started and revised the library’s procedures manual. We also added $406,217.31 to the Endowment Fund from the library’s art sale.
Page 4 (Continued from State of the Library Address)
The 2007 goals include: Kal-Wall replacement; Complete lighting improvements; Decor improvements throughout library, and explore the addition of self check units for public circulation. We also plan on doing some revising of job descriptions, the technology and long range plans plus the personnel manual. We are also working on a book dedication program. A complete copy of this State of the Library Address can be viewed in the library office.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Mr. Reyher reported to the Board that the committee met prior to this meeting to discuss one of the major building projects that was talked about in Mr. Glossinger’s address and that is the replacement of the Kal-Wal. The Committee recommends Fanning/Howey as project engineers. Motion was made by Mr. Reyher and seconded by Dr. Rottman to approve the proposal of Fanning/Howey which includes the design, bidding, and construction administration for this project for a compensation fixed fee of $56,000. All yea. No nay. Motion carried.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: Mrs. Thomas reported that there is a membership drive in progress and the nominating committee is looking for officers.
D. Policy and Procedures Committee Update: No report.
E. Finance/Budget Committee Update: No report.
F. Technology Committee Update: No report.
Mr. Ramion established an Ad Hoc Committee for the Long Range Plan. The members he appointed are Mr. Reyher as Chair, Ms. Bohlim, and Mr. Ferguson.
IX. NEW BUSINESS: Literacy Grant Proposal was discussed earlier.
Page 5
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: Dr. Rottman and Ms. Bohlim may not be able to attend the next Board meeting on Wednesday, March 28, 2007, at 2:00 P.M. in the Library’s Meeting Room.
XIII. ADJOURNMENT: Motion was made by Ms. Bohlim and seconded by Mr. Reyher to adjourn this meeting. All yea. No nay. The meeting adjourned at 2:44 P.M.
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Joseph Ramion, President, on Wednesday, January 24, 2007, at 2:27 P.M. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
| Those
members in attendance: Kenneth Rottman, Vice President Samuel Ferguson, Secretary Cheryl Bolim, Member Edward Frank, Member Robert Reyher, Member Those Members Absent: |
Others in
attendance:
Don Glossinger, Director |
II. OATH OF OFFICE: Mr. Earnst presided over the Oath of Office taken by Mr. Joseph Ramion and Dr. Kenneth Rottman. Both members were congratulated on their reappointments.
III. ADJOURNMENT: Motion was made by Mr. Ramion and seconded by Dr. Rottman to adjourn this regular Board meeting. All yea. No nay. The meeting adjourned at 2:29 P.M.
1. CALL TO ORDER: The Board of Finance meeting was called to order by Mr. Ramion at 2:29 P.M.
2. ELECT PRESIDENT AND SECRETARY: Mr. Reyher made motion to nominate Dr. Rottman as President of the Finance Committee. Seconded by Mr. Frank. All yea. No nay. Motion carried.
Mr. Reyher made motion to nominate Ms. Bohlim as Secretary of the Finance Committee. Seconded by Mr. Ramion. All yea. No nay. Motion carried.
3. REPORT ON 2006 INVESTMENTS: The Library’s general checking account held at Horizon Bank has a balance of $1,016,266,65.
Page 2 (Continued from 3. Report on 2006 Investments)
The Library’s high-yield money market account at Fifth Third Bank has a balance of $510,161.61.
The Library has two investment funds at Horizon Trust. The Endowment Investment Fund has a balance of $839,242.40, and the Platt-Coffin Estate Investment has a balance of $466,017.16. The total on deposit at December 31, 2006, is $2,831,687.82.
4. SET INVESTMENT POLICY: The Library receives 67% of the interest earned from the Endowment Investment account. This money is deposited quarterly into an Endowment Earnings fund which is expended according to a budget set every year. The remaining 33% gets reinvested. Motion was made by Mr. Reyher and seconded by Dr. Rottman to adopt the Investment Policy as presented. All yea. No nay. Motion carried.
5. DESIGNATE DEPOSITORIES: It is recommended that we stay with the Library’s current depositories; Horizon’s interest rate is 4.25 and Fifth Third’s interest rate is 3.5. Motion was made by Mr. Reyher and seconded by Mr. Frank to remain with Horizon and Fifth Third as the depositories. All yea. No nay. Motion carried.
6. BOARD OF FINANCE ADJOURNMENT: Motion was made by Dr. Rottman and seconded by Ms. Bohlim to adjourn the Board of Finance meeting. All yea. No nay. The meeting adjourned at 2:35 P.M.
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Mr. Joseph Ramion, President, at 2:35 P.M.
II. PUBLIC COMMENTS: Mr. Jim Nowacki from Gary, IN. came to this meeting to again speak to the Board regarding a piece of the Library’s art collection that was sold. He did not attend November or December’s Board meetings because of other commitments. Mr. Glossinger gave a full report regarding this subject at the November 15, 2006, Board meeting. This will be available for Mr. Nowacki at his request through the proper procedures.
Page 3 (Continued from II. Public Comments)
Mr. Carl Meltzer of 3534 Potttawattomie Trail, Michigan City came to this meeting to offer suggestions to cut the waiting time for the computer lab. He was thanked for his suggestions.
III. MINUTES:
A. Executive Session - December 20, 2006: Motion was made by Mr. Reyher and seconded by Dr. Rottman to approve the Minutes of the Executive Session of December 20, 2006, as presented. All yea. No nay. Motion carried.
B. Regular Board Meeting Minutes - December 20, 2006: Motion was made by Mr. Reyher and seconded by Mr. Frank to approve the Minutes of the regular Board meeting of December 20, 2006, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. Financial Reports: The Statement of Receipts and Disbursements for the month ending December 31, 2006, shows an Operating Fund balance of $292,962.57, and a total funds balance of $2,831,687.82. The Operating Fund received in December $895,110.46 which included all of our property taxes, miscellaneous taxes for our December draw and $2,500 from Blue Chip which is revenue we receive twice a year. The expenditures totaled $452,174.69. The remaining balance after year-end activity is $113,626.27.
B. Approval of Bills: The credit card bill was received and added to the list and also Hallett Movers was added as Fanning/Howey Associates, Inc. said it was okay to proceed with payment of $1,239.38. Motion was made by Dr. Rottman and seconded by Mr. Reyher to approve the List of Warrants of January 24, 2007, as presented. All yea. No nay. Motion carried.
C. Cancellation of Warrants: Pursuant to IC 5-11-10.5, the following list of checks have been outstanding for more than two years and therefore shall be voided and amounts returned to the fund or funds upon which they were originally drawn. Check 30780 to Medlock, Eve for $4.00 returned to Lost Book Fund 3950 and check 31307 to Lisle, Margaret for $6.00 also returned to Fund 3950.
Motion was made by Dr. Rottman and seconded by Mr. Reyher to accept the cancellation of warrants as presented. All yea. No nay. Motion carried.
Page 4 (Continued from IV. Financial Reports)
D. Other: Submitted in the packet was a Platt-Coffin Investment Fund Analysis of Book Value. The total increase in book value is 4.74%. The Endowment Investment Fund Analysis of Book Value was also submitted in the packet and the total increase is 101.46%.
V. CORRESPONDENCE: Mr. Ferguson reported that Mr. & Mrs. Casey donated $50.00, and Mr. & Mrs. Brodie III donated $50.00 to the Endowment Fund. Ms. Spitler donated $25.00 in memory of Mr. Howard Marschak and this was placed in the Endowment Fund.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: The report was submitted with the packet for the Board’s review. Next month will be the State of the Library.
VIII. COMMITTEE REPORTS:
1. Appointment of new Committee Members: Mr. Ramion kept the appointments of the committee members and their chairs the same as it was last year. If anyone wants to change, please let him know. Motion was then made by Mr. Reyher and seconded by Dr. Rottman to accept the committee assignments as presented. All yea. No nay. Motion carried.
There are no reports from any of the committees.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: Mr. Ed Frank will be unable to attend the next regular Board meeting on Wednesday, February 28, 2007, at 2:00 P.M.
XIII. ADJOURNMENT: Motion was made by Mr. Reyher and seconded by Dr. Rottman to adjourn this meeting. All yea. No nay. The meeting adjourned at 3:06 P.M.
![[image] Link to Services Page](Services.jpg){kind=small}
![[image] Link to Departments Page](Dept2.jpg){kind=small}
![[image] Link to Events Page](Events4.jpg){kind=small}
![[image] Linkto Search the Internet Page](internet.jpg){kind=small}
![[image] Link to Site Search Page](sitesearch.JPG){kind=small}
![[image] Go to top of page](topopage.jpg){kind=small}